Overview: Course Proposal Review Workflow and Timeline Overview

Overview: Course Proposal Review Workflow and Timeline

This page provides faculty with clear guidance on the steps and timelines involved in developing, reviewing, and approving course at UConn. This process follows the University’s shared governance structure to ensure that all courses meet academic, policy, and accreditation standards.

Overview of the Workflow

The course proposal workflow is designed to ensure thorough review and alignment with institutional standards before any course is offered. Faculty initiating new, revised, or discontinued course proposals must first seek pre-proposal development approval. This initial step involves confirming that the proposed course fulfills a curricular need and does not duplicate existing offerings. Faculty are encouraged to begin this process early, as subsequent stages require careful preparation and time for consideration at each review level. 

After obtaining pre-proposal approval, the proposal advances through several stages, including departmental, school or college, and university-level committees. Cross-listed courses must undergo this level of review by each relevant school/college. At each stage, reviewers assess the course’s objectives, content, and alignment with program requirements. Proposals must include a Model Course Syllabus and a clear rationale for the course’s necessity. 

Timely submission is critical. While there is no fixed deadline to add courses to the Student Administration System, proposals not approved by February 5 may not be incorporated into program requirements for that year’s catalog. Faculty should plan ahead and allow ample time for the review process to avoid delays in course activation and inclusion in academic programs. 

Refer to the University Senate site for committee meeting schedules.

Each department has its own procedure for reviewing courses and its own meeting schedule. Typically, the proposal is reviewed and voted on by the department faculty or curriculum committee. Approved proposals are forwarded to the school college.

Please check with your department for specifics.

The next stop for courses from academic departments or units is the school or college C&C. Here again, each school/college C&C has its own procedure for reviewing courses and its own meeting schedule. Please check with your school or college for specifics.
 
Please note that if a course is cross-listed, it will generally hop from department, then to school/college, then back to the department, then back to school/college, etc in the workflow.

At the university level, course proposals are routed to the appropriate Curricula and Courses (C&C) committee based on the type and designation of the course. Each committee oversees a distinct category of courses to ensure thorough review and compliance with institutional standards. This process helps maintain consistency and quality across the curriculum, directing each proposal to the committee best suited to evaluate its content and purpose.

Common Curriculum Committee (CCC)

The Common Curriculum Committee, usually called CCC or CCC+,  reviews all courses for consideration as part of the Common Curriculum, UConn’s general education curriculum. This includes courses that are designated as Topics of Inquiry (TOIs), Writing (W), Quantitative (Q), or Elementary Second Language (SL) courses.

Once course proposals are received by the CCC, they are sent out to area-specific subcommittees for a more focused review before they are presented to the main committee for a final vote. Depending on the timing, how busy a subcommittee is, and how thorough the proposal is, and whether the proposal require enhancements, the review process can take anywhere from a week to more than a month to clear CCC.

To ensure your class has the best chance to make it through CCC quickly: 

  • Plan ahead and submit your proposal early. 
  • Make sure the Model Syllabus contains all required elements and clearly shows the alignment between your Student Learning Objectives, your assessments, and the specific Common Curriculum criteria you’re seeking. We highly recommend using our syllabus template
  • If your course is a W-designated course, ensure the syllabus contains all the required criteria

University Interdisciplinary Courses Committee (UICC)

The University Interdisciplinary Courses Committee (UICC) is responsible for oversight of courses under the following subject areas: 

  • Interdepartmental (INTD) – Courses owned by more than one department (Sunsetting. Please use a cross-listing) 
  • University (UNIV) – Courses created by non-academic units (e.g. FYE, Honors, CETL, etc) 
  • Military Science (MISI) 
  • Air Force (AIRF)

Senate C&C

The Senate C&C reviews and vote on all undergraduate courses that 1) are or will be 1000- and  2000-level courses, all general education courses approved by the CCC, or all multiple disciplinary courses approved by the UICC, all undergraduate courses that are  graded.  

The committee may also review and approved curriculum rules and regulations (e.g., by-law changes).

University Senate

The University Senate is the final vote on all curricular actions.  It receives a report from the Senate C&C that is voted on as part of its consent agenda.  Before a vote of the consent agenda, Senators are provided with an opportunity to request that an item be removed from the consent agenda for further discussion. 

Integration into the University Curriculum

Once approved by the University Senate, Office of the Registrar updates the Student Information System (People Soft) and the University Catalog.  Only after this step can the course be scheduled and made available for enrollment.

Catalog Deadlines and Effective Dates
Type of Proposal Catalog Deadline Effective Date/Term 
New course None (new courses added upon approval)* Immediate upon approval 
Course revision February 5 Summer/fall term of following academic year 
Drop course February 5 Summer term of following academic year 
Archive course None Immediate upon request 
Reactivate archived course None Immediate upon request

* While there is no deadline to add new courses to the Student Administration System, courses not approved by February 5 may not appear in program requirements in the catalog. 

Course Approval Process Flowchart

Below are some sample workflows for the most common types of requests, but workflows may be combined if course criteria overlap.

The picture is boxes and arrows showing a workflow that goes from when the proposer submits a course, to the Department C&C, to the School or College C&C, to the Senate C&C, and ending at the University Senate.

All Common Curriculum Courses (including W, Q and Elementary Second Language)

The picture is boxes and arrows showing a workflow that goes from when the proposer submits a course, to the Department C&C, to the School or College C&C, to CCC, to the CCC Subcommittee, to the Senate C&C, and ending at the University Senate.

3000- or 4000-Level Cross-Listed Courses

The picture is boxes and arrows showing a workflow that goes from when the proposer submits a course, to the Department 1 C&C, to the School or College 1 C&C, to the Department 2 C&C, and ending at the School or College 2 C&C.

UNIV, INTD, MISI, or AIRF Courses

The picture is boxes and arrows showing a workflow that goes from when the proposer submits a course, to the Unit C&C, to the UICC, to the Senate C&C, and ending at the University Senate.